Geiger-P for Efficient Academic Promotions Administration
Academic promotions' committee administration in research universities is highly inefficient and occupies HR staff for weeks, and sometimes, months, shuffling thousands of sheets of paper. Some research universities have teams standing at photocopiers throughout the year to service promotions committees. Geiger-P is the only software tailored to drastically reduce manual administration and reduces the cost of committee administration.
Our research (2019-2020) showed that where universities have tried adjusting existing HR systems they:
- still spend excessive time dragging and dropping electronic documentation into hard drives (Russell Group habit)
- sink money into consultants' attempt to adapt systems not designed for universities.
Geiger-P contains units common to all research universities' promotions processes which connect according to your policies, organisational design and workflow to:
- speed up evidence gathering (bibliographics, NSS scores, references etc)
- remove manual collation of committee papers and chasing calls for evidence (which can be overridden)
- remove repeated actions
- create live monitoring
- ease reporting on career development, equality and diversity and continuous improvement.
Geiger-P's functions make it easier for applicants, line managers, providers of evidence and the HR department managing the process.
- Application forms and other forms and documents are within Geiger-P. Forms are pre-populated with academics' details (name, staff number, grade, department, pay scale, etc.)
- Automated workflow removes manual chasing and monitoring
- Dedicated screens for stakeholders - e.g., librarian submitting bibliographics - creates a smooth user experience
- Committee packs are automatically collated and can be cirulated to committee members in one click
- People data can be refined to assess how effective promotions policies are working.
Geiger-P Functions
Functions can be turned off according to your needs: e.g. if your university is a DORA signatory collection of bibliographics can be turned off.
Exceptional user experience
Geiger-P's user interface is easy to use and user experience is vastly superior to fragmented manual administration.
Workflow Mapping and Automation
We ensure that Geiger-P mirrors your university's organisational design, career structures, job titles and committee structures. And, we are sensitive to your culture and branding. There are individualised screens for adding evidence and monitoring progress for:
- academic applicants
- Line Managers and nominees
- Student Office
- Research Office
- Library
- Deans
- Referees
- External assessors, and
- committee managers
- any other stakeholder who might need to make input or have an overview: etc. the Vice Chancellor.
Geiger-P
- Removes 'redundant' steps: during our workflow analysis we identify needless moves and effort
- Reduces IT support: Geiger-P SaaS solution reduces university IT administration and makes remote working easier. If you want Geiger-P installed onto your servers we can do this.
- Removes uncertainty: dashboards provide certainty.
- Creates reminders: Geiger-P can schedule polite reminder emails.
- Automatically creates committee packs: Geiger-P collates agendas and evidence packs as the evidence comes in. Each pack can be printed or circulated in one click.
- Creates a single, secure document repository: you can't 'mislay' anything.
- Assures cultural and organisational fit: the branding yours, we work with you to address any cultural issues which may arise from digitisation. Clinical academics' promotions might have a different workflow so we create a separate workflow for it.
- Enhances academic development: the data captured by Geiger-P provides key talent information.
- Tightens up reporting: Geiger-P makes it easy to create reports ranging from success rates, demographics for equalities reporting, financial flows as payroll implications are instantly clear, etc.).
We believe that the majority of effort in managing academic career progressions should be on thorough assessment and reflections on the role of promotions in organisational development, not on shuffling paper.
Contact Andrew now to discuss how Geiger-P makes your HR Department's and Faculties' lives easier.
